Documents are the foundation of a company — activity starts with them, and activity ends with them. It is normal to use office software to create documents. If your document turnover is one document a month, you can even trust a small flash drive with the archive.
If your company has employees with employment contracts (how else?), who now and then go on holiday (you did not forget the orders?) and who receive money in advance or go on a business trip (it happens…), or customers with whom you have signed contracts whose terms change now and then, sooner or later you will get lost in the documents that start piling up in folders, various flash drives, emails and somewhere else… Some copies will be on the computer, no, another computer, no, at home, on the laptop, no, I sent it by email… How old is this version? In a year it will be long forgotten which version is current, and why three computers have ALMOST the same documents…
Our unique document subsystem is built on templates. We have created a special “programmable language” for document templates that helps a user with any level of computer skill create, for example, a master template for a standard customer contract where they only need to enter the contract sum and the document number. Everything else is already prepared, and the system will have put known data in all the right places. Templates can also be used as a grouping tool: for example, filter only employee-contract amendment documents.
Our smart document subsystem produces both PDF and plain-text files that you can copy into other documents or send by email.
The document system is worked out far enough that even the question of template changes after a document has been signed and approved is solved.
From any corner of the world with an internet connection you will be able to view contract terms, edit them, or even create a new contract.
Unlike other document-management systems, ours is integrated. The template subsystem is used throughout the system — in the report generator, in the invoice subsystem, even in website content management. The advantage is that your staff will not have to spend a whole week on a course learning document accounting. Don’t believe it? Try it.
For more information please fill in the form below.